View Parent Job Assignments

Parent Job Responsibility

Being on the Stingrays Swim Team is a commitment for parents as well as swimmers. Parents run the meets and we need 75-100 jobs filled at every meet. Parents will be trained for specific jobs including timers, desk jobs, set-up/take down, computers, and food events. Jobs are assigned on a first-come basis on registration day and after. Parent participation is MANDATORY unless you want to waive your obligation by paying a job-waiver fee (due at registration). Each family will be required to do a minimum of 4 jobs per swimmer on the team (even if they don’t swim in meets). Parents will also be required to work at the All-Stars meet if your child qualifies, and EVERY FAMILY will work at Championships.

Working jobs and attending social events helps parents understand the swim team experience, and gives you opportunities to meet other parents and have fun. Parent connections help children feel more connected to the team and helps prepare them for meets.

Parent Jobs Descriptions

Parents are required to work 4 jobs for each swimmer. Each job is approximately 3 hours.

Parent jobs and their respective descriptions are listed below to assist you with your selections:

Announcer

Uses a microphone to announce events, heats, swimmers’ names and lanes, etc.

Annual Handbook/Directory

Responsible for updating annual handbook and directory, printing and distribution.

Awards Dinner

Coordinates end-of-season dinner which follows the Championship meet at the Club.

Clerk of the Course

Organizes the on-deck lineup of 8 and under swimmers for their heats for each event. Responsible for seeing that the swimmers are positioned in the proper lanes for the proper heats in the proper order.

Colorado

Requires Formal Training

Computer Representative

Must attend ALL home meets. Responsible for operating the computer in support of all dual meets. This includes inputting the seeding data for each swim meet and scheduling with opposing teams the week before the meet, a time and place to exchange computer disks. Also supplying reports, best times, and meet results when needed for bulletin board posting and for coach’s information. Duties also include attendance at meetings regarding update of swim team program (usually twice a year).

Deck Marshall

Controls the crowd and safety of the swimmers at the line ups.

Equipment Management

Responsible for management of all equipment including stopwatches. Monitors reserve account for equipment shared with the club.

Head Timer

Responsible for instructing timers on timing procedures. Will supervise the timers.

Head Colorado System

Responsible for managing Colorado crew, directing setup and take down, and managing Colorado Desk during all home meets. This position requires training and experience running the Colorado Timing System

League Representative

Attends all Marin Swim League meetings and casts our teams vote. Reports back to our board all information decided on by the League. 

Meet Director

Responsible for coordinating desk jobs and meeting with visiting coaches. Can also act as a meet referee.

Newsletter

Coordinates production and distribution of newsletters to swim team families.

Music Director

Provides music for the home meets.

President

Responsible for all management of all aspects of the Stingrays. Presides over board meetings and general parents’ meetings. Keeps books and records current. Creates, prints and distributes parent work assignments for regularly scheduled dual meets. Meets regularly with the RHC Aquatics Director. Is expected to attend Time Trials, at least ¾ of the regularly scheduled dual meets, the All-Star Meet, and Championships. Produces an annual calendar and maintains communication with the team’s parents and swimmers.

Recorder

Records all three times provided by the Timers of each swimmer. Responsible for verifying the proper order, lane, and heat for each swimmer. Requires legible writing of numbers.

Records/Newspaper Reporting

Responsible for updating all team and pool records during the swim season. Reports all home meet results to League Publicity Representative in charge of Independent Journal announcements, and all meet results to Novato Advance. Updates RH Stingrays binder with meet results and newspaper clippings. Supplies meet results to Web Master.

Registration Coordinator

Oversees and Coordinates the registration process during the Kick-Off.

Registration Workers

Assists with the set up and registration during the Kick-off.

Referee

Requires Formal Training

Relay takeoff judge

Requires Formal Training

Ribbons/Awards

Manages inventory/ordering of all meet ribbons, end-of-year trophies and swimmer incentives. Makes ribbons available to swimmers after each meet.

Ribbon Labelers

This is a desk job. Affixes ribbon labels from the computer onto the appropriate ribbons and files ribbons in collection box.

Runner

Collects Time sheets from the Recorders and brings them to the Time Checker at the desk.

Team Photo

Arranges and schedules team photo

Time Checker

This is a desk job, requiring the checking of the three times on the recorder sheets. Ensure there are timer forms for each lane, in lane order, circle official time; if three times, select middle time; if two times, calculate the average, verify swimmer name on DQ slips, and attach to timer forms.

Time Reader

This is a desk job, requiring reading aloud the time for each swimmer for input to computer.

Time Input

This desk job, requiring input of data into the computer. Prints results for each event. Prints label for ribbons.

Secretary

Takes minutes at meeting and distributes them to Board members the following month. Responsible for relaying all information to parents as needed, such as dates and times of events, meetings, etc

Set-Ups/Take Downs (home meets and Champs)

Responsible for setting up the meet in time for start of meet and taking down afterwards.

Special Events / Spirit Coordinator

Plans and organizes team onsite and offsite social events for swimmers and their families, including new parents welcome night (kick-off).

Team Sports Wear

Coordinates ordering all swimwear items: team suits, sweatshirts, t-shirts, caps, etc. Responsible for selling sportswear at home meets and events.

Starter

Starts each heat with a megaphone and the Colorado Starter. Must be knowledgeable about rules regarding starts of each stroke and requires formal training

Stroke and turn judge

Responsible for assuring that swimmers abide by league rules defining correct strokes and legal turns. Must be trained and have attended at least one stroke and turn clinic.

Swimmer Incentives Coordinator

Posting best times each meet to encourage swimmer goals. Setting up some type of star/incentive system to further these goals.

Tadpole Representative

Delegate from the tadpole parents. May be responsible for organizing one or more social events.

Timer (Host and Guest Team)

Works using a stopwatch to time one swimmer. Three timers are assigned to each lane. The three times for the swimmer are given to the Recorder. Some teams use a Colorado Timing System for timing. Instructions will be given at the beginning of each meet for the timing system in use.

Webmaster

Responsible for designing, maintaining, and updating Stingrays website throughout the swim season.